Synology: How Can I Create a Shared Link?

Synology How Can I Create a Shared Link

Did you know File Station has a feature called “Shared Link”? File Station can automatically issue URLs to access specific files and folders, and send files to people outside your LAN. When the recipient accesses the URL, the download screen appears for a single file, while the File Station screen appears for a folder. The shared file system can be very useful, for example, to sell an eBook without using third-party services, or simply to exchange screenshots with the outside world without using third-party services. If you would use a third-party service for file sharing, then the files you share via said third-party service can be stored by them or even wind up somewhere else, depending on their terms and conditions. But with Synology NAS, you have absolute control over the files and folders you share. In short, everyone is free to use this system as they need.

  • Step 1

Simply right-click on a file or folder in File Station and select Share.

1 shared link file synology

  • Step 2

An URL (Shared Link) is issued instantly when the screen below opens. Just copy the Shared link and tell the other party. You can also set a password. Follow the instructions in the image below.

2 shared link file synology

  • Step 3

You can set a Validity period. For example, you can choose a specific time during which the Shared Link file is available. Follow the instructions in the image below.

3 Synology shared link validity

  • Step 4

You can choose to use a QR code instead of Shared Link plain text. Follow the instructions in the image below.

4 Synology QR code shared link

  • Step 5

When you access the Shared Link in the browser, and if you have previously set a password for that specific file, you will see something like in the screenshot below.

5 protected access download shared link synology

  • Step 6

After the password has been entered, the user/s can download the file by simply clicking on the Download button.

6 synology shared link download file

  • Step 7

If you want to modify your shared file or simply delete it, you have to go to File Station / Tools / Shared Links Manager. Follow the instructions in the images below.

7 edit or delete synology file

You will also have the option to:

  1. Edit: for example, change the expiration date.
  2. Delete: disallow for sharing.
  3. Share: share again.
  4. Clear invalid links: remove broken and expired links.

8 edit or delete synology file

  • Step 8

If you want, you can customize your “Shared Link” Download Page. Follow the instructions in the images below.

9 synology shared link settings

10 setting shared links editor synology

You can customize the page in the following ways:

  1. Template: Choose either default template.
  2. Background: Click the thumbnail or + to choose a default background/wallpaper image on your Synology NAS, or a previously applied image.
  3. Logo: Click the thumbnail or + to choose an uploaded image (smaller than 1 MB), an image on your Synology NAS, or a previously applied image. The logo can be positioned in any of the four corners.
  4. Click Preview to see if any adjustments are needed.
  5. Click OK to apply the settings.

11 synology personalized shared link

Conclusion:

Note: Allow ports 5001 and 5000 through your DSM Firewall if you want to share a link with “others”. Remember to port-forwarding ports 5000 and 5001 on your router.
Note: If you delete the shared file from File Station and try to access the Shared Link from that specific file again, when accessing the URL with a web browser, you will see an error message that says “Unable to download file(s)”.

12 error shared link synology
Note: If you have set a “Validity period” option, the link will be available only for the specific time you have chosen. If you try to access the page and the link hasn’t started yet, when accessing the URL with a web browser, you will see an error message that says “This shared link is not available.”.

13 error shared link synology

 

I hope this simple tutorial will help you make the most of the Shared Link option.

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